Inclusive PMC Process to
Leave No Stone Unturned

Sakshham believes in turnkey consultation and has adopted a well-defined approach towards project management.

Our approach doesn’t just focus on the shallow crude aspects. Instead, our comprehensive approach starts with creation of a project charter and goes way beyond execution to project closure. This offers you expert advisory and support at every level throughout the project lifecycle.

Project Management Stages with Sakshham

  • Pre-Construction Stage (Initiation & Planning)
  • Designed 41 storey – 2 Basements + Ground + 6 floor podium + 35 floors residential tower at Navi Mumbai.
  • IIT Mandi campus: 83 buildings | 17.5 lacs Sqft construction area | Earthquake Zone V | Vetted by IIT Mumbai & Ex-Director IIT Delhi
  • Industrial structure design (PEB/Conventional) – 5000 MT
  • Proof Checking of Fly over at Chhatral & Kalol

Development of Project Charter

The project charter stage involves finalization of project scope & objectives, package bundling, conceptual design, consultant and team and setting up of communication matrix and defining procurement strategy. It essentially involves:

  • Finalization of consultants
  • Bundling of packages
  • Contracting mode Decision/Plan
  • Communication Matrix Finalization
  • Prepare Phasing & Execution Strategy for logistics & temporary structures


Design stage includes providing suggestions, recommendations and inputs about various aspects of the project design. The design stage involves:

  • Lead Value Engineering Exercise with reference to Design Efficiencies (Architectural, Structural & MEPF).
  • Graphical Presentations on Design Inputs
  • Finishing Matrix Finalization
  • Implementation of Drawing Transmittals Process & Maintain Drawing Register.
  • Attend & Organize project coordination meetings with the Client and Consultants


The planning stage is related to creating a structure for project completion by identifying critical milestones and budgeting for future project requirements. The stage includes:

  • Milestone scheduling
  • High-level budgeting

Contracts Management & Procurement

    • Detailed Tender & Request for Quotation (RFQ) Preparation
    • Coordinating with Client/Consultant for RFQ & Tender Preparation
    • Preparation & Finalization of Vendor/Bidder Directory
    • Provide Advice, Assistance and Recommendation on Pre-qualification Criteria
    • Floating Tender & RFQ to Agreed Vendors & Contractors
    • Assist the Client as Requested in Bid Analysis
    • Provide Advice on any Packages that are required to be Re-tendered
    • Negotiate Works Contracts
    • Preparation of Issue of LOI/LOA/WO/Agreement
    • Prepare/Track/Monitor the Tender/RFQ Schedule & highlight the Critical Procurements to keep the project on Schedule.
    • Co-ordinating with Client & Contractor for Procurement
    • Co-ordinating with Consultants/Vendors for procurements with reference to Technical Specifications
  • Construction Stage (Execution)

The execution stage involves setting up work methodologies, defining SOPs and taking care of implementation aspects of a project at hand. It involves handling the following aspects:

Micro-level Scheduling

  • Using Scheduling Tool- MS Project, Primavera, Excel Base
  • Defining Detailed Floor Wise Activity Schedules (Plan vs Actual)
  • Graphical Schedule on Outer Activities
  • Tracking Delays & Critical Activities

Micro-level Scheduling

  • Onsite Checklist Implementation
    • RCC Activities Execution Checklist
    • Finishing Activities Execution Checklist
    • MEPF Package Execution Checklist
  • Co-ordination & Supervision of Daily Works
  • Vendor & Contractor Management
  • Work Front Availability & Planning
  • Ensuring work is carried as per the Quality & Safety standards


  • Ensuring compliance of Quality Assurance Plans & Quality Plan
  • Implementation of Detailed Quality Field Checklists
  • Witness Verification-approval for Third party Field & Lab Tests, Testing & Commissioning
  • Carry out & Conduct Quality walk/Quality Visits/Quality Meeting/
  • Mock Up Creation/ Recommendation & Approval by Client.


  • Ensuring Compliance to the Safety Plan
  • Implementation of Safety Checklist & Work Permits Process
  • Tool Box Talk
  • Carry Out & Conduct Safety Walk/ Safety Visits/ Safety Meeting/ Safety Audit

Monitoring Detailed Budget & Cash Flows

  • Preparation & Compilation of Detailed Budget
  • Cash Flow Preparation with respect to incurred cost
  • Implementation of Change Request Processing
  • Incorporation of all approved change requests (Design/Cost/Time)

Material Requisition

  • Preparation of Material Requisitions- Material procurement support – with monthly and quarterly look-ahead schedules

MIS & Reporting (Daily/Weekly/Monthly)

  • Resource Deployment (Plan vs Actual)
  • Project Progress (Plan vs Actual)
  • Material Tracker
  • Safety Matrix
  • Delay Matrix
  • Site Photographs
  • Daily Quality Observations (Quality & Safety)
  • Sustainability: Green Reporting-IGBC-Co-ordination (If in Applicable)
  • RERA/ Chartered Accountant Co-ordination if applicable with reference to data readiness & documentation.


  • Preparation of Agenda & MOMs
  • Every Week Site Meeting
  • Monthly Project Control Group Meeting

Billing & Invoicing

  • Certification of Quantity Sheet as per executed Site Measurement.
  • Tendered Basic rate/ Free Issue materials management & recoveries as per contract.
  • Any Variation to be approved vide Change Request Form & take approval of Consultant/Client.
  • Co-ordination & Assistance for Statutory & Labour Compliance-Pre-Check by PMC -for Billing -Co-ordination with Vendor/Labour Consultant for the same.
  • Ensuring the Contractual conditions are complied with
  • Payment Certification as per approved Contractual obligations
  • Preparation of Cash Flow- Monthly/Half Yearly
  • Data Management -Bills received/ Certification & Processed.
  • Maintain-Bill registers
  • Adhering to the agreed Billing & Payment Cycle
  • Co-ordination with Accounts & Finance for release of funds
  • Closure

The closure phase involves handing over the completed site with all the documentation and documenting the learnings and outcomes from a project. The stage involves:

Snag List & Handover Check Lists

  • Punch Points & Snag Lists Preparation
  • Checklist Handover

Final measurement verification & certification of executed works in total.

  • Settlement of variations & extra claims as per the contract conditions & getting it approved by consultant & Client
  • Close & settle the Final Bill with vendors/contractors
  • Obtaining No-claim Certificate

As-built Drawings Co-ordination:

  • Co-ordination for preparation of as-built drawings with contractor/consultant verification & sign off

Project Value Engineering & Learning

  • Value Engineering Summary
  • Project Experience & Case Study

Energize Your Project with Our Robust Management Approach